How to Add an Event to a Calendar with a QR Code
Create an event QR code so guests add your date, time and location to their calendar in one scan. Works with Apple, Google and Outlook calendars.
The easiest way to reduce no-shows is to get your event into people's calendars. An event QR code does exactly that: one scan, and the date, time, location and notes are saved — no manual entry, no forgotten details.
How event QR codes work
An event QR code stores your event in the iCalendar (VEVENT) format — the same standard used by Apple Calendar, Google Calendar and Outlook. When scanned, the phone recognizes it and offers to add the event with everything filled in.
Create one in four steps
- Open the Event QR Code Generator.
- Enter the event title.
- Set the start and end date and time.
- Add the location and an optional description, then download as PNG or SVG.
Where to use it
- Invitations: weddings, parties and dinners.
- Posters and flyers: "Scan to save the date."
- Tickets: concerts, workshops and conferences.
- Email footers: for recurring classes or community meetups.
Tips for reliable results
- Times are encoded in UTC for compatibility; most apps then display the event in the attendee's local time.
- Keep the title short and clear — it's what people see in their calendar.
- Add the venue address in the location field so attendees can tap to navigate.
- Running an online session too? Pair this with a Zoom or Teams QR code.
Great for conferences
If you're organizing something larger, see our guide to QR codes for events and conferences for badge, agenda and session ideas.
Make your event unmissable with the Event QR Code Generator.